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It’s no secret: as an office manager and administrative assistant, you play a critical role in your office. From ensuring employees have the resources and supplies they need, to scheduling interviews, meetings, and celebrations, you are the gears (and the grease!) that keep day-to-day operations running smoothly. When you’re set up for success, the entire organization will thrive. 

Help you and your organization flourish in 2020, and check out these must-attend conferences for office managers in 2020. Explore the latest business trends, learn operational and organizational strategies, and hone your administrative skills in the company of experienced admin pros. 

Bevi at Admin Bash 2019

1. Admin Week:

Office Ninjas Con 

Update: Admin Week will be in fall 2020 as a highly immersive virtual conference. For more information on tickets please click here 

Admin Bash

Admingling

This spring, join OfficeNinjas and admins from across the globe in celebrating ‘The Era of the Office Ninja.’ Back in full force with online flash raffles, giveaways, and awards, OfficeNinjas’s Admin Week will run from April 20-24. 

For those able to make it to San Francisco, grab a ticket (sooner rather than later, they typically sell out) for Office Ninja Con, a two-day adventure jam-packed with interactive instruction, thought-provoking discussions, and practical exercises. Make connections with admin pros from across the globe, learn about game-changing products and services, and plunge head-first into actionable best practices for everyday success as an admin.

On the night of April 22, Office Ninjas Con ends with the ultimate admin party: Admin Bash. With budget-friendly tickets, Admin Bash ensures Ninjas from all over have the opportunity to get the gratitude they deserve. So grow your network, indulge in tasty treats, and leave with a legendary swag bag: Admin Bash is your party! 

Can’t make the trek to San Francisco? Explore OfficeNinjas’ line-up of Admingling events (smaller, after-work events that blend networking, hands-on activities, and partying) here to meet up with all-star ninjas in a city near you.

And don’t forget to subscribe to OfficeNinjas’ newsletter or follow them on social media to enter all of their Admin Week flash raffles and participate in the digital celebration!

Bevi at Culture Summit 2019

2. Culture Summit 

Get ready for a whirlwind of speakers, workshops, and effective, no-fluff strategies to transform your workplace. 

In July of 2020, founders, culture champions, HR professionals and admins will gather at Culture Summit with a collective goal in mind: build the culture you want to work in.  

With cross-functional, cross-industry speakers from renowned brands such as Twitter, Stitch Fix, and Patagonia, this three-day summit in San Francisco is not meant to sell you perks. Instead, you’ll leave with the tools, data, and frameworks to reframe and revamp your workplace culture.

People using the Bevi

3. CampOrgOrg

Known for their extensive resources and active online network of admins, OrgOrg is gearing up for their second-ever conference, Camp OrgOrg

This one-day conference is specifically designed for ‘Organization Organizers,’ or the people behind the scenes, like you, that make sure everything at work works. With a diverse line-up of panels, workshops, breakout discussions, and social activities, Camp OrgOrg empowers attendees to develop their skills, harness their creativity, and leverage their peers in order to do their best work at work. 

In an effort to make Camp OrgOrg as accessible as possible, the organizers offer scholarships and discounts for those in need. And if you simply can’t make it to San Francisco this May, be sure to join their online community of office managers, executive and administrative assistants, people ops pros, and HR professionals. Gain exclusive access to resources, groups, and event announcements, and chat with like-minded peers from around the country.

Bevi at Perks 2019

4. Perks convention 

Update:

The Perks Convention is more than just flashy products and Employee Appreciation Day inspiration: it’s an employee experience expo. With 100+ vendors, interactive lounges, and curated workshops, Perks Convention strives to connect office managers with relevant, research-backed, and affordable solutions for all kinds of organizations.  

Better yet, it might be hosted right in your backyard! With six conventions in major cities across the US planned for 2020, Perks provides the opportunity to share stories and network with office managers from your region. Keep an eye out for their giveaways, health and wellness initiative ideas, and of course, groundbreaking perk ideas for your office.

Administrative Professionals Conference Logo

5. Administrative Professional Conference 

With over two thousand attendees at last year’s conference, the Administrative Professionals Conference raises the bar for dynamic, professional development for administrative professionals and executive assistants. 

The conference focuses on ‘real world’ admin education, offering 75+ training sessions that participants can pick and choose from according to their specific needs and goals. Boost your communication skills, learn new technologies, or refresh your finance knowledge: the choice is yours! The conference’s primary goal? Help you recognize your brilliance.

Beyond its extensive list of training sessions, the conference also includes a diverse line-up of keynote speakers that will tackle creative approaches to productivity, organization, and leadership. Achieve your professional goals, and be inspired at the Administrative Professionals Conference happening this September in Las Vegas.

Bevi at an Event

6. IAAP Summit

Join IAAP this year in sunny Orlando, Florida for their annual four-day summit. A morning until night immersive experience, the IAAP Summit creates space for all types of learning. Attend a deep dive education workshop with an industry expert, connect and learn from peers during an informal lunch, participate in interactive, think-tank style challenges with a group: everyone grows in their own way. 

Registration also includes a first-time attendee orientation, cocktail reception, and awards gala, personalized consultations at the wellness bar, a marketplace expo of innovative vendors, and a closing keynote by Ted Ma. Get ready to brush up on your skills and renew your passion for administrative work at the 2020 IAAP Summit.

7. Conference for Administrative Excellence 

Catapult your career into the future of administrative excellence at The Conference for Administrative Executives happening this fall in Las Vegas, Nevada. 

This year, the conference will take a journey to ‘2020 and Beyond,’ providing a suite of classes, talks, and company spotlights to help participants cultivate the necessary skills and perspective to excel in the administrative landscapes of tomorrow. From global perspectives to digital IQ deep dives, themed galas to a successful store of career-enhancing products, The Conference for Administrative Executives is the right blend of work and play to keep you engaged. 

Invest in your career and your future: register today

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These conferences, summits, conventions are more than just educational experiences: they’re opportunities to connect with a national, sometimes global, community of passionate administrators like you. They’re also a great way to check out innovative vendors changing the face of the modern workplace; be sure to stop by the Bevi booth to learn how you can bring customized beverages to your office!

Mark your calendar, get ready to pitch your boss, and don’t miss out on these seven must-attend conferences for office managers and administrative professionals in 2020.

  1. Admin Week 
  2. Culture Summit 
  3. Camp Org Org
  4. Perks Convention
  5. Administrative Professional Conference 
  6. IAAP 
  7. Conference for Administrative Executives

Food preferences may vary from person to person, but one thing is for sure: everyone loves a company-sponsored catered lunch.

And while these occasions are a great opportunity for the team to come together and bond over a hearty plate of nachos, these events often put a huge amount of pressure on you, the Office Manager, who must spend hours planning every detail of the meal. From factoring in dietary restrictions to making sure there’s enough clean silverware to go around, there’s more than a few ways that things could go wrong.

That’s why we created this foolproof list of items that you should always have handy in the office kitchen. When the time comes to order catering, you’ll be more than ready for the long line of employees waiting for guacamole. Aside from getting you nominated as “Most Prepared,” these suggestions will also help you minimize both plastic and food waste in the office on a daily basis.

Whether you’ve planned a catered lunch for weeks or just put in a last minute order, here’s 19 things you should have on hand before the trays of Spicy Curry arrive in the lobby.

1. Salt and pepper

Despite the fact that they’re staples in any kitchen, salt and pepper are easy to forget when you’re taking inventory. Pro-tip: put the shakers at the end of the catering line, so people can season their lunch to their liking.

2. Pot holders, oven mitts, and hot pads

Even if you’re getting delivery, moving piping hot trays of lasagna from one side of the kitchen to the other can be quite the pain. Put on some mitts and grab some hot pads to make sure your lunch will be incident-free.

3. Serving spoons, ladles, and tongs

Photo credit: ezCater.

We hate to be the bearer of bad news, but you can’t serve soup with a fork. You just can’t. Keep the lunch line moving by having a variety of serving utensils on hand before that wonton soup even arrives at your door.

4. A bread knife and/or pizza cutter

Whether you’ve ordered a fresh loaf of bread or need to stretch a few more servings out of that pile of pizzas, a bread knife or pizza cutter will do the trick.

5. Sriracha, hot pepper flakes, or harissa

If you have spice-loving office mates, Sriracha, hot pepper flakes or harissa paste will surely satisfy their constant need to feel the burn. (For those who don’t know, harissa is a hot chili pepper paste originating from North Africa.)

6. Silverware, and lots of it!

You can never have enough reusable silverware in your office.

Forks and spoons may not be the first thing on your mind when onboarding 10 new hires, but silverware can really get sparse if you don’t keep track of inventory. Especially if your office has the magical ability to make silverware disappear, you may want to consider taking inventory more frequently.

For larger offices, buying enough reusable silverware for everyone may not be in the budget. In that case, check out these compostable silverware options.

7. Reusable glassware and mugs

As with silverware, it may be impossible for large offices to have enough reusable glasses for everyone. Encourage your co-workers to BYOB, or ‘Bring your own (Reusable) Bottle,’ and stay away from buying red solo cups for every office get together.

8. Get Bevi

Bevi provides customizable beverages on demand.

Never place another order for seltzer water. Bring Bevi to your office and get unlimited refills of still or sparkling flavored water on demand. Bevi is an eco-friendly alternative to bottles and cans because it allows your office to get customizable refills of flavored water using the reusable glassware right in your office kitchen.

9. Recyclable Napkins

These are relatively inexpensive, and easy to buy and store in bulk. Enlist a few of the office’s eco-warriors to help drop a few hints that these napkins belong in the recycling bin, not the trash.

10. Different sizes and types of compostable plates and bowls

Nothing is more annoying than eating ice cream on a plate. If your office likes to throw surprise sundae parties or eats an inordinate amount of chili, it’s probably in your best interest to have more than just large compostable plates on hand.

And remember: even if they’re compostable or recyclable, one-time use containers in your kitchen should be a last resort. Try to put any reusable dishware out first before breaking out the paper plates.

11. Toothpicks

Finger food is not for everyone. Have a stash of toothpicks in the office kitchen and devour that fancy cheese tray with your cheese-loving co-workers.

12. Compostable straws

Who said happy hour can’t be eco-friendly hour as well? Before you start mixing drinks, be sure to have some 100% biodegradable straws on hand. They look and feel just like the plastic ones, letting you enjoy a guilt-free Thirsty Thursday with your co-workers.

13. Sign up for ezCater and download the app

Getting catered lunch for the office has never been easier. With ezCater, you can filter by food type, budget, and location, and see exactly which caterers are right for your office. Download the app before you do any party planning and explore all the different catering options in your area.

14. Menu card holders, index cards and a sharpie

While bigger catering orders might come with printed menu cards, consider making your own for smaller orders. Grab a few menu card holders, some index cards, and a sharpie, and write a label for each kind of burrito you ordered for the office. This is a quick and easy way to make sure you’ll never have to answer the question “What’s in this?” again.

15. Clearly labelled bins for trash, recycling and compost, and the appropriate bags

When there’s 25 hungry people waiting for tacos, recycling bins will probably be the last thing on your mind. Prepare yourself for the rapid influx of waste by keeping extra bags on hand or adding a second recycling or trash bin to the fold. If you have moveable bins, be sure to set them out in a clearly visible area and label them accordingly.

16. Office reusable containers

You can never have too much Tupperware…or can you?

With office catering, it’s always better to have too much than too little. Rather than take up an entire shelf of your fridge with a half empty aluminum tray, transfer the food to a few Tupperware containers. Not only will this help to reduce food waste, but it will also help keep the food fresh.

17. Sponges and microfiber cleaning cloths

Ditch the paper towels for a microfiber cleaning cloth.

In most offices, paper towels are the go-to method for cleaning up spill, yet there are many inexpensive, eco-friendly alternatives. Get yourself a stack of microfiber cleaning clothes and a squad of sponges, and attack that chili spill with some eco-minded enthusiasm!

18. Extra seating and/or outdoor friendly seating

You’ve put so much effort into planning this company bonding session — don’t let people eat at their desks! While not every kitchen space can accommodate the entire company, there are several ways to get more people to eat together.

Catering tastes even better when enjoyed outside.

Have some folding chairs, camping chairs or extra benches in storage so your team can eat as an entire unit. If you access to a bit of space outside, you could even purchase a few folding picnic tables, allowing employees to enjoy a catered lunch in the open air.

19. Feedback survey

Keep up with your office’s catering preferences by collecting feedback each time you order out. There are many quick and easy ways to automate the feedback process that can be setup weeks in advance; use a Slack poll, create a brief google form or put together a survey on SurveyMonkey — you’ll thank yourself next time you have to place an order.

Do you have any go-to items in your office kitchen? Let us know in the comments below!


Never place another beverage order.

Meet Bevi, the smart water cooler that never runs out. Our technicians are sent automatically, so you don’t have to lift a finger.