Whatever your company vibe, Bevi can slot right in and reinforce it—it’s all about making it uniquely yours. That’s easier said than done, so for some added inspiration, consider these other easily-customizable ways of incorporating a Bevi into your culture:
1. Get into the Halloween Costume Contest
For a pre-planned way to make Bevi your own, check out our annual Halloween Costume Contest.
Every year leading up to Halloween, our customers dress up their Bevi and share the images and videos with us—and we’re always pretty blown away by the results. We’ve seen creepy Frankenstein monsters, adorable Minions, and everything in between.
After Halloween, we announce the winner in a few different categories, and each winner gets a Bevi Swag Bag: there’s Best Countertop, Best Standup, Best Dressed as Bevi, and Best Overall.
There aren’t tons of rules and restrictions, so the contest is simply a take-it-and-run-with-it chance to get your office into the Halloween spirit, rally together to create an epic costume, and create a Halloween decoration that fits and reflects your vibe as a company.
If you’re laid-back and witty, maybe you create a pun-tastic costume that matches that unique company humor. If you’re hip and trendy, maybe you make a bold statement with an eclectic design. If you’re bright and bubbly, maybe you create a charming, heartwarming costume that brings added cheer to the office. It’s totally open—think of it as a chance to put your company culture into costume form.
2. Celebrate a new season.
Every upcoming event and holiday brings with it a special chance to celebrate your company’s culture, boost morale, and add some festive spirit to the office. You probably already do a lot to mark these special events in the office, and your Bevi machine can make for an added opportunity to mark these occasions.
For example, let’s say you want to celebrate the start of spring (only a few weeks away!). Dress up your Bevi with flowers and bright colors, and consider adding “spring intentions” to the machine—whether it’s spring cleaning the office, enjoying the sunshine, or making a commitment to healthier hydration. Your Bevi can help your office mark special events, build excitement, and reinforce shared values and goals.
3. Break the ice.
Whether you’re a rapidly growing company with a constant influx of new people, or a small team with a fairly stable staff, creating opportunities for people to connect and get to know each other beyond quick email exchanges and routine meetings can often do a lot to strengthen your culture.
But, creating those opportunities can often be difficult (too many busy schedules), time-consuming, and expensive. Not to mention, everyone tends to communicate digitally these days.
Allow Bevi to help!
Use your Bevi as the upgraded, smart water cooler that it is, by using it to spark upgraded water cooler chat—with ice-breakers.
One way to do this is to do a version of the “candy introductions” ice-breaker: assign a question to each flavor in your Bevi, and write those questions on the machine. Then, whenever someone fills up at the Bevi with another person around, they have to answer the questions based on their chosen flavors. These can be simple questions like “Tell me about your favorite vacation,” or more heavy-hitting—whatever you’d like to spark conversations and help your team get to know each other better.
4. Build camaraderie.
If you’re looking to build camaraderie through some friendly competition inside your office, Bevi can help. Use your Bevi to hold office-wide hydration contests—break up into teams, set a goal and a timeline, track your water consumption, and offer a prize for the winner. This can be part of a broader wellness initiative while allowing for some cross-department bonding.
Eager to find ways to incorporate Bevi into your culture? Check out our options to find the best fit for your office.
Cultivating a consistent company culture that permeates every aspect of your business can be a challenge. It’s a delicate ecosystem—the wrong hires, norms, and even office layout can threaten to throw it off balance. We know that something as big as a new machine can feel like a risk. Will it fit in here and reinforce our vision and values? Or, will it be that weird elephant in the room that disrupts our carefully curated dynamics?
With Bevi, you don’t have to worry. We can say with confidence that Bevi can fit into just about any company’s culture, seamlessly, like it’s always belonged. But hey—don’t just take our word for it. Hear it directly from the source: our customers.
We’re thrilled to share some real-life examples from a wide mix of companies that have integrated Bevi into their offices and seen it support and strengthen their cultures.
1. The Orchard: Fitting Their “What’s Next” Identity
First up: The Orchard.
The Orchard, a leading music distribution company, has stayed ahead of the curve in entertainment since 1997. Fittingly, their office in the heart of the East Village boasts a balance of this high-tech, forward-thinking culture with a laid-back feel. Looped into this culture is a deep appreciation for their employees, which—among other things—translates to offering fun, high-tech perks to their staff.
Enter, the challenge: The Orchard needed a water option that matched their culture—and they’d already been burned in the past by an unreliable water machine. Could Bevi fit in with this high-tech, laid-back, employee-valued vibe?
Mike P., their Procurement and Administrative Services Manager, introduced one stand-up machine and one countertop machine to their office, and they were an immediate hit.
The Bevi’s touchscreen and animations fit in with The Orchard’s “what’s next” identity, while its customizable drinks blended right in with their commitment to providing awesome perks for their employees.
Plus, The Orchard saved 30,000 bottles in the first month from one machine—which we can all feel pretty good about.
2. MIT Venture Mentoring Service: Becoming a Hotspot for Students and Staff
Up next: MIT Venture Mentoring Service.
Venture Mentoring Service at MIT supports innovation throughout the MIT community by offering entrepreneurial mentoring services. According to their Operations Manager, Haley, even though their office is small, they get a lot of traffic at unpredictable rates.
Now, the challenge: MIT VMS wanted to be able to provide filtered drinking water to everyone coming through their doors. Could Bevi meet their unpredictable demand and fit into their culture as a community resource?
You know it!
By connecting to a water line and filtering tap water, Bevi means that VMS is never left without purified drinking water.
The result? Not only did their new machine reduce the headache of having to deal with an unpredictable supply and demand, it also reinforced VMS’ identity as a welcoming spot for the community: students come from the classroom next door, gym-goers climb a floor out of their way, and one MIT policeman hauls his bike up the stairs, all to fill up their bottles at VMS.
We’re picky. We work with only the best-of-the-best partners to develop our flavors. We choose our flavor partners carefully to make sure we’re 1) getting the best possible flavors, and 2) working with companies that align with our commitment to sustainability.
3. Ginkgo: Building Excitement with Everyone’s Input
Next up: Ginkgo.
Ginkgo Bioworks, “the organism company,” designs custom products for customers in multiple markets by harnessing the power of biology.
They decided to add a Bevi to their office. In the leadup to delivery, their office manager headed to Slack and invited their team to vote on their first four flavors.
Emojis flooded in as everyone chimed in with their votes—having fun with it, getting excited about the new addition to their office, and allowing everyone to have a voice in the process.
Kudos, Ginkgo. Building in this kind of choice and customization often translates to higher water intake, higher employee satisfaction, and improved health—and they’ve done it right at the outset. Win-win-win.
4. TheSkimm NYC: Adding Witty Fun to the Office
Now, we turn our attention to theSkimm, a membership company focused on helping female millennials “live smarter,” and their New York City office.
If you’re in need of a little lighthearted fun to liven up the office, take a page out of their Bevi playbook.
They’ve added a fresh spin to their machine, and have found fun ways to make it their own—bringing some extra humor to the office in the process. Check it out:
A well-decorated machine and witty lyric swaps? Yes, please.
Their office has been enjoying the machine and the sustainable, customizable drinks it brings, so they’ve made it uniquely theirs with these little “Odes to Bevi.” It’s fun, dynamic, and sure to boost the mood on even the longest days.
Already buzzing with a ton of ideas of how to incorporate Bevi into your company culture? Get your Bevi now—we can’t wait to see how you make it your own!
Recently, Bevi CEO, Sean Grundy, sat down with Cheddar to talk about all things water. Watch the video by clicking the link here to hear a little about Bevi’s mission to reduce office plastic waste and how this innovative startup is changing the beverage industry office-by-office!
And if you’re interested in getting Bevi for your workspace, leave us some info at bevi.co/get-a-quote/, to receive personalized pricing.
It’s no secret: as an office manager and administrative assistant, you play a critical role in your office. From ensuring employees have the resources and supplies they need, to scheduling interviews, meetings, and celebrations, you are the gears (and the grease!) that keep day-to-day operations running smoothly. When you’re set up for success, the entire organization will thrive.
Help you and your organization flourish in 2020, and check out these must-attend conferences for office managers in 2020. Explore the latest business trends, learn operational and organizational strategies, and hone your administrative skills in the company of experienced admin pros.
This spring, join OfficeNinjas and admins from across the globe in celebrating ‘The Era of the Office Ninja.’ Back in full force with online flash raffles, giveaways, and awards, OfficeNinjas’s Admin Week will run from April 20-24.
For those able to make it to San Francisco, grab a ticket (sooner rather than later, they typically sell out) for Office Ninja Con, a two-day adventure jam-packed with interactive instruction, thought-provoking discussions, and practical exercises. Make connections with admin pros from across the globe, learn about game-changing products and services, and plunge head-first into actionable best practices for everyday success as an admin.
On the night of April 22, Office Ninjas Con ends with the ultimate admin party: Admin Bash. With budget-friendly tickets, Admin Bash ensures Ninjas from all over have the opportunity to get the gratitude they deserve. So grow your network, indulge in tasty treats, and leave with a legendary swag bag: Admin Bash is your party!
Can’t make the trek to San Francisco? Explore OfficeNinjas’ line-up of Admingling events (smaller, after-work events that blend networking, hands-on activities, and partying) here to meet up with all-star ninjas in a city near you.
And don’t forget to subscribe to OfficeNinjas’ newsletter or follow them on social media to enter all of their Admin Week flash raffles and participate in the digital celebration!
2. Culture Summit
When: July 14-16, 2020
Location: San Francisco, CA
Organizer: Culture Summit
Get ready for a whirlwind of speakers, workshops, and effective, no-fluff strategies to transform your workplace.
In July of 2020, founders, culture champions, HR professionals and admins will gather at Culture Summit with a collective goal in mind: build the culture you want to work in.
With cross-functional, cross-industry speakers from renowned brands such as Twitter, Stitch Fix, and Patagonia, this three-day summit in San Francisco is not meant to sell you perks. Instead, you’ll leave with the tools, data, and frameworks to reframe and revamp your workplace culture.
When: May 15, 2020 | 8:30 AM – 8:00 PM
Location: San Francisco, CA
Known for their extensive resources and active online network of admins, OrgOrg is gearing up for their second-ever conference, Camp OrgOrg.
This one-day conference is specifically designed for ‘Organization Organizers,’ or the people behind the scenes, like you, that make sure everything at work works. With a diverse line-up of panels, workshops, breakout discussions, and social activities, Camp OrgOrg empowers attendees to develop their skills, harness their creativity, and leverage their peers in order to do their best work at work.
In an effort to make Camp OrgOrg as accessible as possible, the organizers offer scholarships and discounts for those in need. And if you simply can’t make it to San Francisco this May, be sure to join their online community of office managers, executive and administrative assistants, people ops pros, and HR professionals. Gain exclusive access to resources, groups, and event announcements, and chat with like-minded peers from around the country.
4. Perks convention
SF: August 20, 2020
NYC: September 2, 2020
LA: September 17, 2020
Boston: September 29, 2020
Chicago: October 8, 2020
Toronto: October 29, 2020
The Perks Convention is more than just flashy products and Employee Appreciation Day inspiration: it’s an employee experience expo. With 100+ vendors, interactive lounges, and curated workshops, Perks Convention strives to connect office managers with relevant, research-backed, and affordable solutions for all kinds of organizations.
Better yet, it might be hosted right in your backyard! With six conventions in major cities across the US planned for 2020, Perks provides the opportunity to share stories and network with office managers from your region. Keep an eye out for their giveaways, health and wellness initiative ideas, and of course, groundbreaking perk ideas for your office.
5. Administrative Professional Conference
When: September 13-16, 2020
Location: Las Vegas, NV
Organizer: ASAP (American Society of Administrative Professionals)
With over two thousand attendees at last year’s conference, the Administrative Professionals Conference raises the bar for dynamic, professional development for administrative professionals and executive assistants.
The conference focuses on ‘real world’ admin education, offering 75+ training sessions that participants can pick and choose from according to their specific needs and goals. Boost your communication skills, learn new technologies, or refresh your finance knowledge: the choice is yours! The conference’s primary goal? Help you recognize your brilliance.
Beyond its extensive list of training sessions, the conference also includes a diverse line-up of keynote speakers that will tackle creative approaches to productivity, organization, and leadership. Achieve your professional goals, and be inspired at the Administrative Professionals Conference happening this September in Las Vegas.
6. IAAP Summit
When: July 17-21, 2020
Location: Orlando, FL
Join IAAP this year in sunny Orlando, Florida for their annual four-day summit. A morning until night immersive experience, the IAAP Summit creates space for all types of learning. Attend a deep dive education workshop with an industry expert, connect and learn from peers during an informal lunch, participate in interactive, think-tank style challenges with a group: everyone grows in their own way.
Registration also includes a first-time attendee orientation, cocktail reception, and awards gala, personalized consultations at the wellness bar, a marketplace expo of innovative vendors, and a closing keynote by Ted Ma. Get ready to brush up on your skills and renew your passion for administrative work at the 2020 IAAP Summit.
7. Conference for Administrative Excellence
When: October 27- 30, 2020
Location: Las Vegas, NV
Organizer: Office Dynamics
Catapult your career into the future of administrative excellence at The Conference for Administrative Executives happening this fall in Las Vegas, Nevada.
This year, the conference will take a journey to ‘2020 and Beyond,’ providing a suite of classes, talks, and company spotlights to help participants cultivate the necessary skills and perspective to excel in the administrative landscapes of tomorrow. From global perspectives to digital IQ deep dives, themed galas to a successful store of career-enhancing products, The Conference for Administrative Executives is the right blend of work and play to keep you engaged.
Invest in your career and your future: register today!
These conferences, summits, conventions are more than just educational experiences: they’re opportunities to connect with a national, sometimes global, community of passionate administrators like you. They’re also a great way to check out innovative vendors changing the face of the modern workplace; be sure to stop by the Bevi booth to learn how you can bring customized beverages to your office!
Mark your calendar, get ready to pitch your boss, and don’t miss out on these seven must-attend conferences for office managers and administrative professionals in 2020.
You’ve been in the workplace culture space for a long time. Tell us about your journey.
I’ve been an advocate for the importance of workplace culture ever since 2001. I fell in love with culture as a body of work when I had my first experience living in a different country as a study abroad student in London. It has taken my career in many directions. I’ve worked in the nonprofit, public and private sector. I facilitated cross-cultural trainings for volunteer abroad programs, taught creative leadership skills at the Pentagon, and coached CEOs on how to design cultures that achieve their business goals.
Like anyone who has had a few career pivots, at some point you look at your career and ask yourself, “How does this all make sense?” I realized that ultimately I love bringing people together. My mission is to create a space for people to build community, be inspired, and have the courage to take action.
Bring your community together to discuss culture.
This is what Human Side of Tech is all about: I help company leaders to understand the value of culture and build it into their business strategy, as well as coach individuals on how to uncover their own ability to drive culture. More recently, I’ve been on the teams for TEDxBarcelonaWomen, Culture Summit, and supported Culture Amp in their Culture First tour. Throughout the year, I bring people together through interactive workshops that focus on incorporating Design Thinking and human-centered design practices into employee experience design.
How did your experience living and working abroad influence the way you think about culture in the context of the workplace?
Because of my international experience, I started out with a more global perspective of the meaning of culture. This global understanding of culture is different from what most people mean nowadays when they mention “workplace culture.” Within the US, culture is often seen from an organizational design or organizational psychology point of view.
There is, however, a whole other school of thought — anthropology — that is really the authority on culture. For me, I started with an understanding of anthropology, cross-cultural teams, and intercultural competence. Organizational design came later.
Photography by Jennifer Emerling, courtesy of All Hands.
While cultural discussions pertaining to Silicon Valley may dominate the conversation, there’s a multitude of ways to think about culture. One area that often gets overlooked is cross-sector collaboration, particularly collaborations between government and private sector organizations. These partnerships have a big influence on the world we live in.
Organizational design is an important aspect of workplace culture, but it’s just a small sliver of something much bigger.
It sounds like company culture is much bigger and far reaching than we all think.
Yes. Workplace design, team culture, and diversity are just slices of the pie. There’s a lot more on the table.
Airbnb, for example, has shown that their workplace culture not only impacts the people inside their office walls, but also affects what happens outside those walls in the local community and beyond. When you gain an understanding of your impact across multiple communities and then apply that knowledge, there’s a huge opportunity to redefine the scope and impact of your company’s culture.
In the same sense, there’s also a huge career opportunity here. Businesses, cities, and states are going to need more people that are culturally tuned in and able to build bridges between the existing gaps.
This might be a chicken-and-egg question, but why do you think we’re so focused on workplace culture these days as compared to 20, or even 10, years ago?
I don’t believe there was one specific event; like anything, it was a combination of things. I think we just reached a tipping point.
Different research kept pointing to the same trend: when a company invested in the employee experience, it improved the customer experience as well.
The research done by Glassdoor had a particular impact on me. They found that since 2009, Fortune’s “Best Companies to Work For” performed 84.2% better than the S&P 500, while Glassdoor’s “Best Places to Work” outperformed the general market by around 115 percent.
The message was simple: if you treat your employees well, your company was more likely to be financially successful. When people kept hearing this same message, they started to listen.
Guests at a Culture Leaders Dinner Party.
Around this same time, we began to see rapid change in a number of industries due to digital disruption. As a result, the skillset of the average worker changed dramatically as we entered into the knowledge economy in which we currently work.
We began to focus on the employee as a ‘user’ of a company; or in other words, we began to recognize employees as individuals the company directly served. This was a monumental shift. If you would like a more in-depth exploration of this, I recommend the book Reinventing Organizations by Frederic Laloux.
A large part of why my brand is Human Side of Tech is due to the amount of focus on technology and how much, and how fast, it continues to change. I believe that these rapid changes in technology open up space to empower us to focus more on humanity.
Human interaction facilitated by technology is everywhere. Everyone has a favorite story about an experience with a Lyft driver. We didn’t have these interactions until technology brought us together.
Some people are worried and claim that technology is getting rid of human interaction. I take an optimistic stance. As the famous Spider-Man quote goes, “with great power comes great responsibility.” I see technology as a huge opportunity to bring us together, but we have to be smart about it.
Here’s a hard question: how do you define culture?
Culture is everywhere. And it’s created by everyone.
There are many, many different definitions. Instead of adding yet another definition, I like to remind people of an aspect of culture that is typically unmentioned: culture is a value system by which we judge the world around us. It encompasses how we define good or bad, right or wrong, pretty or ugly, admirable or disgraceful, successful or not.
It’s trendy to say “I’m not judgmental.” That’s simply not true — all humans are programmed to judge.
Knowing this, there’s still room to grow, and the way we do this is by improving our own ability to understand how we are judging. By defining the core values of a culture, you’re setting up the cultural system that will establish what you believe is good or bad, a reason to hire or fire, and what the company defines as a successful quarter.
Even though “culture” has reached buzzword status, what are some of the biggest challenges companies still face when trying to define— or redefine — workplace culture?
When it comes down to it, we need to unlearn a lot of things.
There’s a long history of how companies have been run, how we define roles in Human Resources, and how HR serves a company overall. Traditional Human Resources was designed to serve the average employee 60 years ago. Because of this, there are many ingrained, systemic issues that have to be unlearned and unraveled.
It’s much harder to unlearn what we already know than to learn things that are brand new.
We’re now seeing that Human Resources is becoming ‘People Operations.’ This doesn’t change too much. This is what I would call a pivot.
What I really love seeing are renovations. When you renovate your house, you break down walls and you create a whole new space to live in. Ultimately, we need to unlearn and undo. We need to renovate the way organizations manage people, culture, talent — the entire employee experience.
One way to begin doing this is by giving space for the creative process. It is not always the fastest way to get immediate results, but it offers the ability to find the long term, scalable impact.
This is why I’m a proponent of design thinking: it helps us to look at things with fresh eyes, to come up with ideas you never thought could exist, and experiment with new approaches that can completely revolutionize your organization.
For Executive Assistant and Administrative Professional events, see here.
These 5 conferences for office managers, administrative assistants and executive assistants are much better than the ones you attended last year. We promise.
How many times in 2017 did you leave a conference thinking “that was a huge waste of time”? The answer is too many.
Sometimes hashtags, junk food, and unoriginal icebreakers are just not enough to make a boring conference better.
This year, make unengaging conferences a thing of the past. If you’re an Office Manager, People Ops Manager, Executive Assistant, Human Resources Officer, Culture Champion, or some combination of all these roles, you won’t want to miss these 5 conferences happening in 2018.
1. Admin Bash
Host: Office Ninjas
When: April 25, 2018
Where: Mountain View, CA
“You’ve found your Tribe! Now, it’s time to celebrate together.”
This is not an office management conference. This is a party.
Although it only lasts one day, Admin Bash is jam-packed with networking opportunities that are actually fun and worthwhile. They have also got sweet raffle prizes, amazing catering, the most legendary swag bag you’ve ever seen, hand-picked vendor marketing, and best of all, a massage lounge. It’s like receiving a whole year’s worth of gratitude in just a few hours.
One important thing to note is that the event is exclusively for “career admins.” If you don’t know what those words mean, then you probably shouldn’t register. In fact, they won’t let you: each registration is verified by their staff, so don’t even try to sneak in. (They don’t call them Office Ninjas for nothing…)
Sign-up here today to get the early bird discount, and get ready to party like it’s 2018.
And if you can’t make it out to San Francisco, try attending one of their smaller Admingling events in a city near you. Their 2018 schedule should be posted soon.
Host: live grey
West Coast: March 21–22, 2018 in San Francisco, CA
East Coast: October 23–24, 2018 in Brooklyn, NY
“Connect to the place you lead from.”
Want to make a real change? Practice what you preach. As their unconventional conference model shows, Life@Work takes its commitment to new ways of working together very, very seriously.
Each conference participant is assigned to a team of 20 people; together, they will experience the conference as a unit. The team will act as a place to share personal experiences, have discussions, and do various kinds of team exercises, either within the team or in collaboration with other teams. Life@Work is nothing short of a personal journey, and it will leave you feeling more connected than ever to the human side of your team, your employees, and yourself.
While the Early Bird ticket sales have long since ended, there are still Advanced Special and General Event tickets available for purchase. Take a look at the San Francisco or Brooklyn tickets for more information on pricing. (Note: you don’t have to be a career admin to participate.)
3. Culture Summit
Host: Culture Summit
When: July 10–12, 2018
Where: San Francisco, CA
“Culture isn’t an HR strategy anymore, it’s an everyone strategy.”
Pictured right: the Bevi team at Culture Summit 2017.
Whether your office suffers from rampant employee disengagement or you’ve been nominated for a ‘Top 10 Places to Work’ award, the Culture Summit has something to offer. A true Culture Champion knows that culture is not built on perks, but on strategically-planned workplace initiatives and programs. Each talk and workshop at the Summit is designed to leave you with concrete, actionable items that you execute upon returning to your office.
Have a few culture champions at work you would like to bring along? Good news: you don’t need to be a career admin to participate. Everyone is invited. So grab an enthusiastic co-worker, and get ready to build a scalable, thriving culture in your office.
While tickets are not yet on sale, sign-up here to receive an email notification when their Super Early Bird tickets become available.
4. Thrive Summit
Host: Virgin Pulse
When: April 9–11, 2018
Where: Miami Beach, Florida
“Color your culture yours.”
Geared primarily towards those who work in HR or People Operations, the 2018 Thrive Summit is a 3-day adventure into the latest data and trends in employee engagement and wellbeing. With a high-profile line-up of speakers, the conference is focused on helping you — the employer — make your employees feel like people instead of numbers. What will the future of work look like? There’s only one way to find out.
And it’s all happening in a little-known city by the name of Miami Beach. Party time.
While the full conference agenda is not yet available, Early Bird tickets will be on sale until February 1st. Reserve yours here.
5. Executive Leadership Support Forum Series
Host: A branch of Q1 Productions
Where: Most major cities
When: See dates and locations here
Being an Executive Assistant is anything but easy.
The Executive Leadership Support Forum Series is half a professional development course, half a networking opportunity designed to address the specific needs and aspirations of EAs. Learn how to improve your product management ability and leadership development skills by attending academic-style seminars and comparing notes with your peers.
There’s still time to register for the upcoming forums happening in Houston and Chicago. Register in advance to get a discounted ticket.
These conferences are the best of the best, so make sure you sign up ASAP or you’ll be stuck going to the same roundtables as last year. Don’t you remember how fun those were? (Nope, neither can we.)
Looking for more ways to be the greatest office hero there ever was? Get Bevi, the smart water cooler with still, sparkling, and flavored water that never runs out.
Oh, and did we mention you’ll never have to restock the office fridge again? True story.
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